Work Permit System (Safety)

Safety work permit is a written record that authorizes specific work, at a specific location, for a specific time period. Permits are used for controlling and coordinating the work to establish and maintain safe working conditions. The permit is an agreement between the issuer and the receiver that documents the Conditions,  preparations,  precautions and the  limitations  that need to  be clearly understood before works begins.

Safety Work Permit

1.0   Purpose of SOP for Work Permit System

• • To lay down the procedure for Safety Work Permit

2.0   Scope of SOP for Work Permit System

• • This SOP for safety work permit is applicable in situations where there is a non-routine work or dangerous operations are to be carried out within the premises of the Pharmaceutical/API Manufacturing plant .

3.0   Responsibility

• • All personnel shall be responsible to abide by the guideline as mentioned in the SOP.

• • Departmental HODs shall be responsible for ensuring and means are available for compliance of the procedure.

• • Head of Environment, Health and Safety shall be responsible for monitoring and overall compliances.

4.0 Definition

• • Safety work permit: Safety work permit is a written record that authorizes specific work, at a specific location, for a specific time period. Permits are used for controlling and coordinating the work to establish and maintain safe working conditions. The permit is an agreement between the issuer and the receiver that documents the Conditions,  preparations,  precautions and the  limitations  that need to  be clearly understood before works begins.

• • Routine Works: Types of work which are carried out on daily or urgent basis.

• • Non-Routine Works: Types of work which are carried out on certain intervals or without any schedule.

• • Hot Work: Type of work having potential of producing spark or fire e.g. Welding, cutting, gas cutting, drilling, grinding, brazing, chipping, soldering and other spark generating activities.

• • Cold Work: Type of work without having the potential of producing spark or fire e.g. Loading/unloading of heavy machine or equipment, working at height or fragile roof, civil works, cladding, flooring, building repairing, painting, machine shifting and excavation work (depending upon the condition of the area to be excavated) etc.

• • Work at Height: Type of work which is to be carried out at the height above 2.5 meter.

• • Confined Space: It is a limited space or area having single route of exit and entry e.g. Underground tank, vessels etc.

• • Electrical Work: All electrical works inside plant premises like cable laying, panel maintenance, electrical maintenance, installation of panels etc.

5.0 Procedure for Safety Work Permit System

• • Only officer and above shall be considered eligible to sign the safety work permits.

• • Only contractor’s supervisor shall be authorized to sign the safety work permits.

• • Before carrying out any non-routine or dangerous activity like Hot Work, Confined Space Entry, Cold Work, Work at Height/fragile roof and Electrical Work, the concerned departments shall intimate the executing department (Engineering Department) for the same.

• • All permit shall be numbered in three (NNN) digit format e.g. 001, 002, 003 etc.

• • Executing department representative with the help of contractor s supervisor shall fill and sign the respective work permit form after verifying and complying all necessary safety conditions such as availability of required PPE, machines & tools conditions, electrical cables, earthing, good housekeeping etc. As per respective Annexure – I, II, III, IV & V.

• • After signing by executing department the same permit shall  be signed by P&A head/security supervisor.

• • After P&A head/security supervisor, safety officer (EHS dept.) shall sign the permit after verifying the conditions of working area for safe work.

• • Final authorization shall be given by EHS Head.

• • Supervisor must be available at the work site till the completion of work.

• • All the permits shall be prepared in triplicate. FIRST COPY  (White) is for work executer, SECOND  COPY  (Pink)  is  for  Security  Gate  &  THIRD  COPY (Yellow)  is  for EHS/Engineering Department.

• • The executer copy of work permit shall always be available at working site.

• • Work permit is valid for time between 08:30 to 17:00 Hrs.

• • If work is to be carried out during the time other than 08:30 to 17:00 Hrs.

• • Extension of work permit shall be done in Annexure – VI by permit executor through same signing procedure.

• • If the work is to be carried out on Holiday/non-working day the permit to be taken on day before  holiday/non-working  day through  same  signing  procedure  provided  all  the conditions checked & verified for safe work.

• • Representative of executing department shall be responsible for supervising the safety conditions on that day.

• • After completion of work, closure of the permit shall be done in first copy (i.e. White copy) by permit executor through same signing procedure.

• • Copy of permit along with extension permit if taken shall be submitted to executing department.

Note: In case of emergency work to be performed on holiday/ non working day, work permit can be generated, but it shall be approved / verified by available designee/shift in charge/ at that time.

6.0   Abbreviation (s)

• • SOP : Standard Operating Procedure

• • PPE : Personnel Protective Equipment

• • EHS : Environment , Health and Safety

• • P&A : Personnel & Administration

7.0   Reference (s)

• • In-House

8.0   Annexure (s)

• • Annexure – I      : Cold Work Permit

• • Annexure – II     : Hot Work Permit

• • Annexure – III   : Confined Space Entry Permit

• • Annexure – IV   : Work at Height Permit

• • Annexure – V     : Electrical Work Permit

• • Annexure – VI   : Extension of Work Permit

Annexure – I      : Cold Work Permit

Date : ________________        Department : ___________________ Permit No. : ____________

Location/Equipment : __________________________________________________________

Description of Job     : __________________________________________________________

Job Performer (s)     : __________________________________________________________

Equipment/Tools Involved    : ____________________________________________________

Intimated to concerned depart. Person (Name)  : _______________________________________

SAFETY CHECK POINTS BEFORE STARTING THE WORK

Also Read : Monitoring of Ambient Air Quality & Stack 

Note : if the permit is to be extended refer Annexure-VI

Closure of Permit :

• • Job performed satisfactory by executing Department.

• • Housekeeping done

• • Established safe work conditions

 WHITE COPY: Work Executor, PINK COPY: Security Gate, YELLOW COPY: EHSS Dept.

Annexure – II     : Hot Work Permit

Date : ________________        Department : ___________________ Permit No. : ____________

Location/Equipment : __________________________________________________________

Description of Job     : __________________________________________________________

Job Performer (s)     : __________________________________________________________

Equipment/Tools Involved    : ____________________________________________________

Intimated to concerned depart. Person (Name)  : _______________________________________

SAFETY CHECK POINTS BEFORE STARTING THE WORK

Note : if the permit is to be extended refer Annexure-VI

Closure of Permit :

• • Job performed satisfactory by executing Department.

• • Housekeeping done

• • Established safe work conditions

 WHITE COPY: Work Executor, PINK COPY: Security Gate, YELLOW COPY: EHSS Dept.

Annexure – III   : Confined Space Entry Permit

Date : ________________        Department : ___________________ Permit No. : ____________

Location/Equipment : __________________________________________________________

Description of Job     : __________________________________________________________

Job Performer (s)     : __________________________________________________________

Equipment/Tools Involved    : ____________________________________________________

Intimated to concerned depart. Person (Name)  : _______________________________________

SAFETY CHECK POINTS BEFORE STARTING THE WORK

Note : if the permit is to be extended refer Annexure-VI

Closure of Permit :

• • Job performed satisfactory by executing Department.

• • Housekeeping done

• • Established safe work conditions

 WHITE COPY: Work Executor, PINK COPY: Security Gate, YELLOW COPY: EHSS Dept.

Annexure – IV   : Work at Height Permit

Date : ________________        Department : ___________________ Permit No. : ____________

Location/Equipment : __________________________________________________________

Description of Job     : __________________________________________________________

Job Performer (s)     : __________________________________________________________

Equipment/Tools Involved    : ____________________________________________________

Intimated to concerned depart. Person (Name)  : _______________________________________

SAFETY CHECK POINTS BEFORE STARTING THE WORK

Note : if the permit is to be extended refer Annexure-VI

Closure of Permit :

• • Job performed satisfactory by executing Department.

• • Housekeeping done

• • Established safe work conditions

 WHITE COPY: Work Executor, PINK COPY: Security Gate, YELLOW COPY: EHSS Dept.

Annexure – V     : Electrical Work Permit

Date : ________________        Department : ___________________ Permit No. : ____________

Location/Equipment : __________________________________________________________

Description of Job     : __________________________________________________________

Job Performer (s)     : __________________________________________________________

Equipment/Tools Involved    : ____________________________________________________

Intimated to concerned depart. Person (Name)  : _______________________________________

SAFETY CHECK POINTS BEFORE STARTING THE WORK

Note : if the permit is to be extended refer Annexure-VI

Closure of Permit :

• • Job performed satisfactory by executing Department.

• • Housekeeping done

• • Established safe work conditions

 WHITE COPY: Work Executor, PINK COPY: Security Gate, YELLOW COPY: EHSS Dept.

Annexure – VI   : Extension of Work Permit

Date : ________________        Department : ___________________ Permit No. : ____________

Type of Permit :

Hot Work Permit  [  ]                       Cold Work Permit  [  ]                     Work at Height Permit  [  ]

Electrical Work Permit  [  ]           Confined Space Entry Permit [ ]

Location/Equipment: ________________________________________________________

Description of Job :__________________________________________________________

Person (s) involved in work* : __________________________________________________

Equipment/Tools Involved : ___________________________________________________

Permit to be extended up to (Time): ____________________________________

Safety Instructions:-